Adobe InCopy


In its most basic form, InCopy is a tool that enables users to modify and format material in a variety of ways. That sums up the explanation in a nutshell. The majority of people will say something along the lines of “Well, why don’t I just use Microsoft Word for that?” at this point. Good question. The main distinction is that any formatting changes made in InCopy will be carried over into Adobe InDesign when the document is placed there. Additionally, because Adobe InCopy and Adobe InDesign use the same text engine, any retention made in one application is preserved in the other during a process that involves both applications. This is something that cannot be accomplished with a process that is based only on Microsoft Word. Therefore, the most important aspects of this are the capabilities of Adobe InCopy to produce and format material. That formatting will be preserved even after the workflow has been completed. Users using InCopy, when correctly set, have the ability to see and operate within a specified arrangement that seems exactly the same as the final product. The editing and writing staff are able to concentrate on their jobs, such as copyfit status and a great many others, thanks to the comprehensive set of tools that are provided by InCopy. Only the text of a layout may be edited in InCopy; the design of the layout cannot be modified in any way.


This piece of software comes with a number of helpful features in addition to its wide library of design templates and styles. One of these features is the capability to preview photographs in a number of various sizes, each with its own set of widths and dimensions. The program also has a built-in search tool, which enables you to search for the definition of a specific phrase or word inside the files that you are now editing. A locate tool, an anti-link checker, a search engine, and a password manager are some of the useful utility capabilities that are included in this package.


The presence of a component known as the Microsoft Connector is one of the most notable aspects that sets Adobe InCopy apart from other applications that perform similarly. This connector renders Microsoft Office files compatible with Adobe InCopy, allowing users of both products to access and work with the same copy of the document. The document may be changed in Word, Excel, or PowerPoint thanks to the connector’s functionality. After that, the document may be exported to the application of choice in order to be printed, viewed, and evaluated prior to being saved.


One further benefit of using this program is that it enables you to make modifications to your system from a remote location. This indicates that you will be able to bring your work with you and continue working from any place, even if you are going to be traveling outside of the country.

Advantages of Using Adobe InCopy


The following are some of the benefits that come along with using the Adobe InCopy service:


  1. Productivity levels have improved. Your process will be significantly sped up and simplified by the improvements made to InDesign. Because 64-bit computing is supported, the whole quantity of RAM may be utilised in a manner that is much more effective. There is a noticeable increase in both speed and reliability while printing and exporting PDF and INX files.


  1. Modern interface. It is now much simpler to work in many Adobe products at the same time thanks to the new InDesign interface that Adobe has added to the Photoshop and Illustrator interfaces. Adjusting the brightness and contrast of the interface is something that may be done in order to present page layouts in a clear manner.


  1. Support for both high resolution and the Retina display. Your whole InDesign project, from simple text documents to intricate artwork, will render more beautifully now that support has been added for high-resolution Retina monitors.


  1. Font synchronization to be exact. You can easily discover the font you wish to use with the ever-expanding font collection that is provided by Adobe Typekit, synchronize it with your system, and then begin using it right away.


  1. Search and filter fonts. Simply entering a font style in the search field, such as “bold” or “italic,” the name of the font family, or even just a portion of the name of the font, is sufficient. The search results that are provided will be limited to only those that are a good match for the parameters.


  1. Instant preview of the typeface. With the arrow keys, professionals may quickly pick a range of fronts to employ for their layout. The typefaces can be navigated through using the shift key. After making your decision, you will need to either press the name of the font or the Enter key in order to use the font that you choose to apply to the text.


  1. Fonts that were chosen. The application gives you the option to mark your preferred fonts as favorites, after which you can pick whether to view the full collection of fonts or only the fonts that you have chosen.


  1. Creating a Quick Response (QR) code. You may generate high-definition vector QR codes with Adobe InDesign, resize them while keeping their quality intact, and then copy and paste them into other products such as Adobe Illustrator. At any point in the design process, the QR code may have its settings changed quickly and easily within InDesign.


  1. Cloud-based project sharing and collaboration. The user assures that the project files, including the layers, are accessible from any computer and at any time by selecting the “Save to Cloud” command when saving the project. Colleagues, customers, and partners are all able to collaborate on these files. All of the modifications are kept track of, and all of the prior versions of the document are preserved.


  1. Adobe InCopy CC enables different users, such as editors, authors, and designers, to collaborate on the same documents at the same time. This eliminates the need for users to re-edit and save changes made by one another.


  1. Adobe InCopy is an excellent choice for large projects that require the participation of a large number of text and graphics specialists since it provides support for Retina screens, new rapid font search methods, and other advancements and new capabilities.

Pertaining to the processes of InCopy


Because of the tight connection between InCopy and InDesign, a workflow is enabled that makes it possible for authors, editors, and designers to work concurrently on the same InDesign page without accidentally overwriting the work of one another. Users of the workflow system are given the ability to check files out and back in, which helps to maintain the integrity of the files.


Users of InCopy do not require the installation of InDesign in order to examine their content contributions within the framework of layouts. When using InCopy, authors and editors have complete control over the text they are working with. This includes the ability to perform various functions related to typesetting, such as applying formatting styles (which are typically imported from InDesign), copyfitting, adjusting line and page breaks, setting hyphenation, kerning, and so on. Users of InCopy have the ability to import visuals into their stories in order to enhance such tales. Users also have the ability to apply limited adjustments to those imported graphics, such as scaling and cropping. Following the completion of the saving process in InCopy, the document may then be modified in InDesign. In addition, users of InDesign are able to exchange design changes with users of InCopy, guaranteeing that both sets of users are operating with the most recent layouts.


The relationship between InCopy and InDesign is often customized by a system integrator, who is also responsible for setting up and designing the workflow system for the organization. The workflow system is responsible for controlling the generation of files, as well as their synchronization and viewing (with the parent server). Both InCopy and InDesign are compatible with a variety of workflow systems, including the built-in workflow system that is made possible by the InCopy® LiveEdit Workflow plug-ins for use in smaller workgroups. Talk to the system integrator if you want particular specifics about the workflow system you are using.


Regarding papers that are connected and handled

A content file (either text or images) that is inserted in an open InDesign document or assignment file is referred to as a linked InCopy document. Linked InCopy documents may be created using the link command. Because the content is tied to a particular layout in InDesign, it is the document itself that is responsible for its management. This connection is made by the user of InDesign while they are working within InDesign; you are unable to create or control the link from within InCopy. The link to InDesign can be established either before the user of InCopy begins the process of writing and editing text, while the writing and editing are taking place, or after the text work has been completed. Once the material is connected, the user of InCopy is able to view the page layouts, styles, and other elements as they appear in the InDesign project; but, they are unable to modify these elements.


The following are some other qualities that linked documents possess:


When you have a linked InCopy file, you have the ability to do almost whatever you want to the text it contains. You may, for instance, define text-formatting choices, alter fonts, and carry out other editing and copyfitting activities within the design and formatting restrictions of the InDesign layout and your workflow system. In addition, you can copyfit text to specific areas of a document. However, you are unable to modify any of the design features, including the text or image frames, the column arrangement, the threading sequence, or any of the other design aspects. These are all set up in InDesign.


Your workflow system is in charge of managing linked material, and it is there that it is secured for access control. When accessing a linked tale, your system may provide you with numerous different alternatives, such as checking out each InCopy file so that you and only you may make changes to it. Check out the material using InCopy if your workflow employs the InCopy LiveEdit Workflow plug-ins for instructions, or consult the documentation for your workflow system or consult with your system administrator for further information.


Minimum system requirements for Incopy

Applicable for

October 2022 (version 18.0) release and later.


Processor Multicore Intel processor (with 64-bit support) or AMD Athlon® 64 processor.
Operating system
  • Windows 10 (64-bit)
  • Windows 11 (64-bit)

Supported on Windows 10 versions  20H2, 21H1, 21H2, and Windows 11 version 21H2.

RAM Minimum 8 GB of RAM (16 GB recommended)
Hard disk
  • 3.6 GB of available hard-disk space for installation
  • Additional free space required during installation (cannot install on removable flash storage devices)
  • SSD recommended
Monitor resolution 1024 x 768 display (1920 X 1080 recommended), HiDPI display support

Scalable UI: Minimum monitor resolution required is 1920 x 1080.

Supported Video Adapter 32-bit Video Card



InCopy is available in the following languages:












Português (Brasil)













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